~Daily Journal~ Week 15

December 10, 2012: Final finding aid SCC, DAM and blog post. 4 hours

Today is my last day at the Burke.  I am going to miss it.  I loved organizing and labeling, the research and even the dust.  My finding aid for SCC was reviewed by Brigette and Ruth and I was able to do all the final DAM before leaving.  My last (hopefully not forever) collection is officially up on the website.  Twitter and Facebook feeds were updated and I will re-tweet and re-post to my own personal accounts when I get home.  I completed a wrap up blog post and then had my final evaluation and review with Brigette.  I did have one major mistake to correct today… I typed up the wrong date on my labels for the boxes and got to use typewriter correction fluid from 1994 to fix it.  Yay! for archives and the things they save!

State Council of Churches Records, 1943-1974

CLIO record

Final blog post

Total hours: 4

Final total: 138

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~Daily Journal~ Week 14

December 3, 2012: Sorting and first draft of finding aid SCC submitted. 5 1/2 hours

State Council of Churches re-labeled and ready to be placed on their permanent shelves.

State Council of Churches re-labeled and ready to be placed on their permanent shelves.

Brigette was gone today, but I had plenty to do!  I was able to get through the final sorting of the last 5 boxes of the SCC collection.  It is now all re-housed and beautifully organized and has been rounded out to 10 boxes and 5 linear feet.  The largest collection I have been able to process, regardless, I finished the history note, scope and contents and the contents list and submitted the finding aid to Brigette for review.  I took some pictures of the more interesting state council of churches logo’s that I found.

December 4, 2012: FCC DAM and cataloging, FCC blog post, SCC folder labeling. 4 1/2 hours

I uploaded the Federal Council of the Churches of Christ in America Records, 1905-1971 finding aid to the Burke Library website so I have done DAM for three items now.  I also cataloged the  collection in Voyager, which means the CLIO record is now visible (as you well know).  The collection was tweeted from the Burke Library twitter account and a status update was posted on the Burke Facebook page.  Thankfully Brigette is willing to sit down and walk me through all the steps.  It is complicated and I’m sure I would have to do this a dozen more times before I actually would be able to do it without the help of a cheat sheet.  I also wrote out my blog post on the Bethlehem steel strike and did the final touches on the labeling of the folders for SCC.  I am just waiting to hear back from Brigette on my SCC finding aid so it can be sent to Ruth for final submission and hopefully I will be able to do the DAM on that next week, it would be nice to end everything on time for my final presentation.

Total hours: 10

Running total: 134

~Daily Journal~ Week 13

November 27, 2012: SCC sorting and new folders, additions to the FCC finding aid. 5 hours

I started the morning writing labels on a large number of folders in preparation for beginning to start the sort on the SCC collection.  I completed the beginning portions of the finding aid and began writing out the organization for the contents list.  I was able to finish re-foldering and sorting two of the seven boxes before I got final feedback from Ruth on the FCC finding aid.

I was asked to expand on the historical note. I researched information about Charles Macfarland, Josiah Strong and William I. Haven and added information about them to the note.  Other than that the changes were minimal.  I enjoy seeing so little red on my FA’s now.

I also requested the 2nd box of FCC collection which had been placed on their permanent home in the archive stacks.  The box contains papers relating to the Bethlehem steel strike of 1910 and I wanted to dig a little deeper into the papers for my blog post about the collection.  I snapped a few photographs before having to leave.

State Council of Churches collection initial form

State Council of Churches collection initial form

Total hours: 5

Running total: 124

~Daily Journal~ Week 12

November 19, 2012: FCC history, scope and content.  Final finding aid submitted. 5 hours

I worked on the final draft of the finding aid for the FCC (Federal Council of Churches).  I added the history and scope and content notes.  I submitted the draft to Brigette for review.

November 20, 2012: FCC labels and correct finding aid.  Inventory of SCC and research on history.  5 hours

I received the corrected copy of the finding aid back from Brigette.  I made the changes requested and resubmitted it.  Ruth Tonkiss is on vacation so I won’t be able to get her final approval until after Thanksgiving, when I return on Tuesday next week we should be able to do the DAM on the finding aid and get it up online.  Yay!  The most interesting stuff in this collection has to do with the Bethlehem Steel Strike of 1910 and the little bit of research I did on who seemed to be the owner of most of these papers; Rev. Rockland T. Homans.  I think I will focus my blog entry on these two things.  I labeled the boxes (which are just 3 small boxes)

Final home for the Federal Council of the Churches of Christ in America Records (FCC).

I began the inventory on my next collection State Council of Churches.  It seems to mostly consist of bulletins from various state councils around the country.  Shouldn’t be too difficult to organize.  Amazingly I was able to complete the Work Plan and the Inventory.

November 25, 2012: Research on SCC.  2 hours

I brought home a couple of the books listed on my Work Plan and took some notes which I added to the bottom of the work plan.  I’ll use these notes to develop the history portion of the finding aid. Hopefully the finding aid can be completed tomorrow.  Then I can work on my FCC blog entry.

Total Hours: 12

Running Total: 119

~Daily Journal~ Week 11

November 12, 2012: Organization of FCC materials, label folders, copy newsprint, etc..  5 hours

I began by labeling a large number of folders with the title WAB: Federal Council of Churches Records.  I then placed in the folders materials I found regarding each committee, commission, department, conference, meeting and sorted the members papers.  I copied newspaper articles, placed the originals in Mylar sleeves or envelopes.  After my initial sort, which included taking metal pins and paper clips that bound material together out, as well as trying to figure out where 6 or 7 loose papers seemed to fit.  I found where they went for all of them except one, which I still have no idea what it is supposed to go to, it’s a budget sheet from minutes of some sort, but there is no date or title included on the sheet.  Some of the materials were fragile and degrading.  Some of the materials were in pretty good condition.  I found some very interesting materials on the Bethlehem Steel Strike and some good newspaper articles on unity.  I got through creating the final sort for 1 full box

November 13, 2012: Final FCC sort, Finding aid completed except for History and scope and contents note.   5 hours

I finished my final sort and labeling of the folders today.  The final FCC collection rests in 3 boxes.  Since much of the material was originally scattered in random boxes and mislabeled or non-labeled folders it was difficult to maintain original order of the materials.  I sorted the commissions, departments, committees, conferences and meetings alphabetically (for the folders) and then by date (within the folders)  For the members papers I kept them in their original order as far as subject, but then ordered them by date as best I could within the folder.  There was one whole section for the Greenwich Conference on Church Union that was the conference’s papers all in a bound folder like thing.  That is the only thing that definitely kept its original order.  I moved the papers into 4 new folders with a photocopy of the title of the original bound folder.  Next week I will finish the history portion and scope and contents note and submit it to Brigette and Ruth for final approval and then do DAM and cataloging.  I might work on the history and blog post this weekend at home.   My final collection will be the State Council of Churches Records.

Total hours: 10

Running total: 107

~Daily Journal~ Week 10

November 5, 2012:  Began FCC inventory with unprocessed collection material.  5 hours

It is back to work for me.  The commute may be longer but I have a new FCC collection to work on.  After submitting my blog post on Baba to Brigette, I began researching and sorting through my next collection.  I sorted through the box and folders that I grabbed from the unprocessed collection and worked on my work plan, which I submitted to Brigette in order to get her approval on what I had determined might be the divisions in the collection.  You can see the original divisions suggested when the collection was acquired in my October 19, 2012 journal entry.  I added to my work plan as I sorted through the collection, adding what I saw were the different commissions and committees.  I hoped that would help me determine the final order.  I began the inventory and made it through the box and 3 folders that I had grabbed from the unprocessed collections.
November 6, 2012:  Final FCC inventory and organization discussion with Brigette.  5 hours

I finished my inventory of the FCC collection.  I talked with Brigette on how I should organize this collection.  I felt that after looking at the Presbyterian Historical Society finding aid that this should be a collection divided into three sections: Commissions, Committees, and Departments; Conferences and Meetings; and Members Papers.  There were a number of folders from the Hollinger boxes that just held newspaper and magazine articles on specific topics.  I could determine who some of them belonged too and actually I think (based on the date and the type of material) all belong to one person, Rev. Homans.  However, there is no proof of that in a few of the folders so it is just supposition on my part and so they should be labeled just as Members papers.  Brigette felt this was the correct way to go.  I also wanted to know how to divide this up on the finding aid. It is a small collection probably between 3 and 4 boxes and I didn’t think we needed to have it divided into series.  Brigette suggested that bolded headings would work just fine and gave me an example from a previous finding aid.  I will start putting everything in order, labeling folders, and new boxes next week.

Total Hours: 10

Running Total: 97

~Daily Journal~ Week 8

October 22, 2012: DAM ABC and Baba, Facebook and Twitter announcements.  Label ABC collection. Blog post Baba. Work plan FCC.  5 hours

I learned how to do Digital Asset Management (DAM) today it consists of  uploading my finding aid PDF to the web for ABC and Baba.  I had to use a variety of programs and steps to make sure that the finding aid is now available on the website.  This is the link to the ABC collection on the website (under the William Adams Brown section).  This is the link to the Baba collection on the website (under the Missionary Research Library Section 3 for South Asia).

The cataloging was done in Voyager, which is quite simple to use, but requires a double save for it to become actually available for viewing.  The cataloging info for ABC is now in CLIO and Baba is also in CLIO.

I also had to add the information to the Burke Library Archives Twitter page and Facebook page so that outside world knows that it is done.  Brigette showed me the admin side for an organization FB page which shows you who and where people are visiting the page from.  It records the viewing stats which is something that can be used to prove that you have readership for your collections and where those readers are from.  So I added a link to each of the collections finding aids and for the FB page I copied the abstract.

I can use the link to both the ABC PDF and the Baba PDF as  publications for my resume here and on my LinkedIn webpage.

I labeled and finished the ABC collection by printing labels and attaching them to the boxes.  I will do the same for Baba the next time I am in.

WAB: American Bilateral Conversations Records labeled and ready to be shelved in the Archive.

Worked on blog post for Baba, by taking more pictures of the Autobiography pages for quotes, but I haven’t written much for it.  I need to try to work on it at home.   After taking the pictures we took the book is ready to be wrapped and placed in a new folder.  We are going to use the same box and relabel it next time I’m in the library.

I began the work plan for WAB: Federal Council of Churches of Christ in America

October 23, 2012: Baba final prep and label. FCC research and submitted work plan.  5 hours

I spent the morning grabbing the extra FCC information from other unprocessed collections.  I continued to work on my work plan.  I added numerous sources that I need to use for research, I placed them on the work plan in the exact way they should show up on the finding aid, so it shouldn’t take so long to add them this time.  I submitted the work plan to Brigette.

I wrapped Baba in acid free unbuffered tissue paper and then tied it with cotton tape.  I then labeled a new folder and placed it into the old box and replaced the label on the side.  I then took ABC and Baba collections, the pamphlet I had used in my Baba research, placed them on wheeled shelves and with Brigette took them in the Archive to place them on the shelves.  We took photographs so that we know exactly what shelves they are on so we can update the excel file that contains the locations of the collections.  NOTE: I need to remember to ask Brigette if that was updated this week, so she can show me exactly what it looks like.  We also pulled the FCC folders that I found in other unprocessed collections or areas of the Archives.  NOTE:  I need to ask Brigette how to change the locations on the Excel file for those as well next week.  I spent some time going through those folders and box trying to get an idea of what was included in them and if they were really pertinent to the collection.

Total hours: 10

Running total: 84 1/2

~Daily Journal~ Week 6

October 8, 2012: ABC finding aid research, citations and blog post. Preliminary research Baba Padmanji collection 7 1/2 hours

It is interesting to note in light of the conversation I overheard last week.  Brigette was unexpectedly detained over the weekend and so didn’t make it back in time, but she had given me so much work to do that I certainly didn’t lack for want of projects.

I worked on creating the finding aid for the ABC through more research.  I created the citations for the books I used for writing the abstract and the history, after I finished those sections of the finding aid.  Even using Zotera for my citations it still takes a bit of time to format them correctly in the finding aid and make sure all the information that is needed is there.  I also worked on my blog post regarding the collection, which takes a bit from what I wrote in my journal here.

I looked at my next collection which is a handwritten copy of an autobiography of a Hindu man and tried to find some sources to use for the research portion of this one.

These are my sources that I looked at for the ABC collection:

  • Kinnamon, Michael & Brian E. Cope. Editors. The Ecumenical Movement: An Anthology of Key Texts and Voices. Geneva : Grand Rapids, Mich: WCC Publications ; W.B. Eerdmans Pub, 1997. (This was an excellent book, I used his forward quite a bit.  It is available from the Burke)
  • Mirus, Jeffrey. The Documents of the Second Vatican Council: A Summary and Guide. Trinity Communications, 2011. (I used this to clarify a quote from Radano about the Second Vatican Council in my history section of the finding aid.)
  • Radano, John A. Editor. Celebrating a Century of Ecumenism: Exploring the Achievements of International Dialogue: In Commemoration of the Centenary of the 1910 Edinburgh World Missionary Conference. Grand Rapids, Mich: W.B. Eerdmans Pub. Co, 2012. (This is an excellent book, recently written on the ecumenical movement.  It focuses on the international movement so some of the dates seem to be off.  For instance I found records for bilateral conversations with certain parties much earlier in this little collection than what is mentioned in the book.  It was an enjoyable read and I learned a lot about the organization and what they are trying to accomplish. It is available at the Burke)
  • Slack, Kenneth. The Ecumenical Movement. London: Edinburgh House Press, 1960. (A little book that helped me with writing my history.  It is available at the Burke.)
  • Todd, John M. Catholicism and the Ecumenical Movement. London: Longmans, Green, 1956. (This book helped me understand the huge role that the Roman Catholic Church has played in ecumenical conversation.  It is a great book with loads of information.  It is available at the Burke.)

Therese are further sources that I thought might be useful for researchers, I didn’t actually check them out from the library but after reading the abstracts I thought they might be helpful:

  • Norgren, William A. Faith and Order in the U.S.A.: a Brief History of Studies and Relationships. Grand Rapids, Mich: William B. Eerdmans Pub, 2011. Print.
  • Council on Christian Unity. Further bilateral conversations between Catholics and Disciples : October 16-17, 1968, April 25-26, 1969, November 3-5, 1970, June 8-10, 1971, March 8-10, 1972, June 26-28, 1972. Indianapolis, Ind, 1973. Print.
  • Kasper, Walter. Harvesting the Fruits: Basic Aspects of Christian Faith in Ecumenical Dialogue. London ; New York: Continuum, 2009. Print.  (I’d like to find this book, It really looked interesting.)
  • National Council of the Churches of Christ in the United States of America. The National Council of Churches : what it is, what it does. New York, N.Y.: The Council, 1960. Print.
  • O’Malley, John W. “Vatican II Opened the Church to the World.” The New York Times 10 Oct. 2012. Web. 15 Oct. 2012. (This I did read since it was in the NYT at the same time I was writing this article.  The link is in the blog post I wrote about the collection.)
  • Obach, Robert E. “Some recent Protestant points of view (1956-1966) concerning the goal of the Roman Catholic Church’s participation in the modern ecumenical movement.” 1968, unpaged. Dissertation.
  • United States Conference of Catholic Bishops. Accessed 10/2012. Webpage. http://old.usccb.org/seia/index.shtml

October 9, 2012:  ABC finding aid abstract, history and blog post; further Baba research  5 1/2 hours

Finished refining the abstract and history (I was so nervous with this one since it was my first collection that I spent a lot of time trying to make sure it was perfect.)   I included the list of separated items and submitted it for review.  Brigette took a good look at it and came and sat with me while we went over changes.  Many of the changes were technical in nature, some of the formatting needed to be corrected, but they were things that weren’t covered in the guide.  Like clicking the paragraph button to make sure all the colors of the text were black and not the left over red from the template.  There were some changes to made in the abstract (I was too wordy and some of the info could be placed in the scope and contents notes) and the  history (again too wordy and there was information that was more opinion than fact.)  She also had me move some things around in the scope and contents notes.  I corrected the changes made by Brigette.  I need to add an additional paragraph stating what is happening in modern times, but I left the book at home that has modern information so I will need to do it next week.

I finished  the blog post using a journal entry from my practicum for most of it, transferred pictures to the post using an email I sent myself from home for the Burke Archives blog titled “Unity in the Midst of Diversity

I researched the new archival collection and I didn’t find much (I later realized that it was because I was using the official version of his name with the accents and tildes instead of just typing in Baba Padmanji.  I also took some pictures of the book and worked on the work plan.

Cover of The Autobiography of Baba Padmanji (1944 handwritten translation from Marathi to English)

This was the basic info that Brigette sent me in an email earlier in the week (you can see the official version of his name that I was using to search:

2. Padamanjí, Bãbã, 1831 – 1906
Contents from Inventory  info:  Convert from Hinduism, Bombay, India.
Arunodaya, the autobiography of Bãbã Padmanjí [1888], translated by D.D. Chandekar, 1944, ms, 381p. English
1 box, 0.25 linear ft.
http://clio.cul.columbia.edu:7018/vwebv/holdingsInfo?bibId=4492547  (this now has a link to my finding aid in it that of course wasn’t originally there.)

Total hours: 13

Running Total: 62

~Daily Journal~ Week 5

October 1, 2012: Label folders, re-folder materials, remove all metal.  3 1/2 hours

I was able to get through everything but the last box of Protestant Conversations.  I removed duplicate items (we keep no more than 2 of each item).  I feel like my finding aid is a bit clunky, especially since I describe what is in each folder.  Since it has been organized alphabetically by who the Roman Catholic Church was in conversation with and then by date of each meeting there is no easy way to describe what is in each folder.  It does not just contain papers for discussion, but sometimes there are meeting minutes and sometimes there are news statements.  Sometimes all there is is a single pamphlet.  Note to self: I need to figure out if it is a pamphlet or a booklet.  I’ve been calling them pamphlets because that is what we called those particular items at Poets House, but I don’t think it is correct, I think they are actually booklets.

This is such a quiet work, so there is not a lot of conversation in the office, but there was one interesting conversational tidbit that came up today.  An intern from another department came up wondering if we had anything he could help with because his supervisor wasn’t in and hadn’t left anything for him to do.  Brigette made a comment that if she is to be away she always gives her interns more than they could possibly get done, just in case she is unable to get home, or if the intern happens to work faster than what she was expecting.

October 2, 2012: Label folders, re-folder materials, remove all metal 3 hours

I finished that last box of Protestant Conversations today. It felt good to throw away all those old boxes and folders.  My desk is so clean again.

I found that it was good practice to not label the folder numbers until I was finished rehousing the entire collection.  In one of the final folders I found a paper that was originally part of the Roman Catholic conversations and it filled in a gap in the meeting schedule, so I had to create a new folder for it.  Thank goodness for that list of conversations I found the first time I was going through the collection.  It has made placing papers in the correct meeting much easier.

I also looked over my finding aid for mistakes and within the collection to find an appropriate picture to place on the front page of the finding aid.  I thought the cover of this booklet was appropriate to the subject matter.  I took a pictures and then compiled it into three sections to highlight the things that I thought were interesting.  In a discussion with Brigette she advised me to research the movement as a whole and not focus on the individual groups.  The biography for the finding aid is to not be more than 1 page long.  She recommended that I look at a book she had noticed downstairs on the 100 years of the ecumenical movement.  I thought that might be a good place to start.  When I start researching next time.

“Be Reconciled to Your Brother: The Lifting of the Anathema of 1054 as a Step Toward Reconciliation” 1966
Credit to WAB: American Bilateral Conversations Records, Series 1 Box 4, Folder 9, The Burke Library Archives (Columbia University Libraries) at Union Theological Seminary, New York.

October 5, 2012: Research and refining the finding aid.  3 1/2 hours

Brigette had told me she would be leaving today so I was to work on finishing the finding aid, doing some research and posting an article for the blog.  I decided to search CLIO (Columbia’s online library catalog) for things relating the ecumenical movement as a whole.  I did this the night before, so I could search the stacks when I walked in, in the morning.  My searching was a tad frustrating because what could be really interesting stuff was all offsite and would take a couple of days to come to the library, so I couldn’t use those.  I found six books to look for in the stacks that might be helpful.  I did not find the book that Brigette was talking about.  100 years and variations there of did not lead to a recent book.  Something finally clicked in my brain that 100 years was a century so I tried that and found the book right away.  So my bibliography for the biography looks like this:

  • Mirus, Jeffrey. The Documents of the Second Vatican Council: A Summary and Guide. Trinity Communications, 2011.
  • Slack, Kenneth. The Ecumenical Movement. London: Edinburgh House Press, 1960. Print.
  • The Ecumenical Movement: An Anthology of Key Texts and Voices. Geneva : Grand Rapids, Mich: WCC Publications ; W.B. Eerdmans Pub, 1997. Print.
  • Todd, John M. Catholicism and the Ecumenical Movement. London: Longmans, Green, 1956. Print.
  • World Missionary Conference. Celebrating a Century of Ecumenism: Exploring the Achievements of International Dialogue: In Commemoration of the Centenary of the 1910 Edinburgh World Missionary Conference. Grand Rapids, Mich: W.B. Eerdmans Pub. Co, 2012. Print.
I searched for those in the stacks, which is quite beautiful.  I’d love to just sit in one of the corners with the chair and small table and read.  I was unable to get up to the fifth floor because the elevator was locked, so I just sat at one of the study carrels and took notes on my books.
When I finally found someone to let me in upstairs, I refined my finding aid, but didn’t have enough time to get into actually writing the biography.  I’m actually a bit nervous about it.  I’m not sure if I’m going to be able to accurately express what I want to in such a short little space. I was surprised to find out that the time period that my collection is in is quite important to the whole movement.  It made me like doing this even more.
Additional Resources
Burke Library Archives Collections:
Kasper, Walter. Harvesting the Fruits: Basic Aspects of Christian Faith in Ecumenical Dialogue. London ; New York: Continuum, 2009.
Norgren, William A. Faith and Order in the U.S.A.: a Brief History of Studies and Relationships. Grand Rapids, Mich: William B. Eerdmans Pub, 2011.
Total hours:  10

Running total: 49

~Daily Journal~ Week 4

September 24, 2012: Label folders, re-folder materials, remove all metal. 3 1/2 hours

I did much the same stuff that I worked on last week Friday.  I was able to finish the first 2 1/2 boxes.  I am amazed at how long it takes to relabel things so that my handwriting is neat.  I am anxious to get back to finishing this part of the organization.  I am really enjoying it, more than I thought that I would.  I am getting nervous about the finding aid though.  I have done a little research and as far as I can tell “American Bilateral Conversations” is not an organization but more of a label linking like documents together.  I think I am going to have to do a little bit of research on each of the organizations involved.  Like “The American Baptist Convention’s Commission on Christian Unity and the Bishops Commission for Ecumenical and Inter-Religious Affairs.”  It’s quite a mouthful and I’m not even sure I’ll find anything on it.  The more interesting part of all of this is to come.  I hope I can write something that makes sense and is useful.

September 28, 2012: Crossing Borders lecture and exhibit at The Jewish Museum. 2 3/4 hours

Crossing Borders lecture by David Wachtel, Senior Consultant for Special Collections at The Library of The Jewish Theological Seminary and Senior Consultant for Judaica at Sotheby’s.

I was so impressed with this exhibit, it is fantastic.  Crossing Borders is done in conjunction with the Bodleian Library.  I am sitting here trying to describe to you what is in this exhibit and I’m finding it difficult to pare it down into a small journal entry.  I think a quote my tour guide gave the group sets up the idea behind the exhibition quite well.

“Writing did not take place in a vacuum, but is a reflection of various cultures and propensities of various times and it provides a window on the mentality, preoccupations and tastes of the people who were responsible for it in it’s variegated forms.” ~Leonard Boyle, Oxonian Latin palaeogrpaher.

These manuscripts are not only beautiful, they are evidence of more than just what is written down in them, they show the prevailing artistic tastes, cultural mores and give a window into the minds of people who created them.  They are more than words on a page they are proof of individual tastes (one example was from a manuscript that was illuminated by the owner himself) and history.  I enjoyed the lecture.  I loved how they were able to integrate modern technology seamlessly along with these old manuscripts.  A number of iPads were located in each room.  Each one contained high quality images of other pages of the books on display.  One room contained around 6 iPads all to show each page of the Kennicott Bible that was on display.  You could zoom in and look at tiny details.  It was wonderful.  I hope I get a chance to go back and look at things a little more carefully.

This fable was about Chatty Turtle, who fell from his ride after making comments about people who were passing by. Moral: Silence is golden.

Total hours:  6 1/4

Running total: 39